Say the job. Send the invoice.
Speak it, or paste the email your client sent. QuoteForte fills in the quote or tax invoice, ready to send from your phone and to import into Xero without retyping. Made for tradies, cleaners, gardeners and other small service businesses in New Zealand and Australia.
No card and no sign-up to start. 10 free invoices or quotes every month. Use Xero?
Your client gets this
For anyone who does the work, then does the paperwork
If you quote or invoice by the job and you'd rather not spend your evenings on it, this is for you.
- Builders
- Plumbers
- Electricians
- Painters
- Flooring installers
- Cleaners
- Gardeners
- Lawn mowing
- Handymen
- Movers
- Mobile mechanics
- Window cleaners
- Pest control
- and other small service businesses
Three steps, done before you leave the job
Say it, or paste the email
Tap the mic and talk the way you normally would. Or paste the job request your client sent.
Check it
The client, lines, GST and total are filled in for you. Change anything by typing, or say the fix out loud.
Send it
Email it to your client or save it as a PDF. Add a payment link and the invoice carries a QR code they can scan to pay.
Got the job by email? Start from that.
Builders, property managers, landlords and regular clients send the job in writing. You don't have to retype it, or even say it.
- Paste the email, or choose a PDF work order, a photo or a screenshot of a message.
- The client and the lines are filled in: who it's for, the job site, the PO number, each piece of work.
- Your rates for that client are remembered. It uses what you charged them last time, until you change it.
- No guessing. If there's no price to go on, the line is left blank for you to fill in.
The fast way to get your jobs into Xero
You already pay for Xero. The slow part is typing every invoice into it at night. Make the invoice here by talking or from the client's email, then send the week's lot to Xero in one go.
- One file for the whole week. Every invoice you send is queued, and one button exports them all.
- Arrives ready to check and approve. Each one comes in as a draft with its lines, sales account, GST rate, dates and reference in place.
- Totals that match. Checked against a real Xero organisation in New Zealand: a nine-line invoice with markup and a discount arrived with the same total, to the cent.
- You stay in charge. It's a file you upload in Xero, not a connection to your account, so nothing changes in Xero until you import and approve it.
What arrives in Xero for each invoice
- Contact
- Client name and email
- Invoice number and dates
- Same as you sent
- Reference
- Your PO or job reference
- Lines
- Description, quantity, price
- Account
- 200 – Sales
- Tax rate
- 15% GST on Income
- Discount
- Applied per line
- Total
- Matches your invoice
What it does
Speak a quote or invoice
Talk through the job and the document is filled in. To change something, say it: "change the labour rate to 75", "add a 10 percent discount".
Start from a client's email
Paste the email, or choose a PDF or screenshot of the job. The client and the lines are filled in, with the rates you charged that client last time.
Scan a receipt
Photograph a supplier receipt and the materials are added as lines, so you're not typing them in.
Email or PDF, with a payment QR code
Send from your own business name with your logo and bank details. Add a payment link and the invoice carries a QR code your client can scan to pay.
See who still owes you
Every invoice you send is listed as unpaid until you mark it paid. Once one is overdue, a polite reminder is drafted for you.
Know what you made on each job
Put in what a job really cost and see what you charged, what it cost you, and what you kept.
Send your invoices to Xero
Download a week's invoices as one file and import them into Xero as drafts, so nothing is typed twice. How the Xero import works
Works on your phone and computer
It opens in your browser, so there's nothing to install. Sign in on a second device and your details and jobs are there too.
Speak your language, send it in English
Dictate in English, Māori, Samoan, Tongan, Hindi, Punjabi, Mandarin, Cantonese, Filipino, Spanish, Portuguese, Korean, Vietnamese or Arabic. The quote or invoice is written in English for your client, or kept in your language if you prefer.
Free to use. NZ$29 a month if you need more.
Free
Every month. No card needed.
- 10 quotes or invoices sent or saved as PDF each month
- 10 AI uses each month: voice, receipt scans or email imports
- Unpaid invoice list, job profit and Xero export included
Pro
14-day free trial. Cancel any time.
- Unlimited quotes and invoices
- Unlimited voice, receipt scans and email imports
- Everything in Free
The free trial is offered once per person. You upgrade from inside the app, when you reach the free limit or from the Upgrade button.
Common questions
Do I need to create an account?
No. Open the app and start. The first time you send or save a document, use voice or import an email, it asks for your email so your free allowance follows you. A password is only needed if you want your details on a second device.
Will it work on my phone?
Yes. It runs in the browser on iPhone and Android, and on a computer. There's nothing to download.
Does the invoice have what a tax invoice needs?
It shows your business name, GST number, the date, what was supplied, the GST amount and the total, and it uses 15% GST for New Zealand and 10% for Australia. If you're not GST registered, it leaves the tax line off. If you're unsure what applies to your business, check with your accountant.
Where is my information kept?
On your own device by default. If you turn on sync, a copy is kept on our server so your other devices can load it. Voice recordings, receipt photos and emails you import are sent to an AI service to be read, and we don't keep them. The privacy page has the details.
What happens when I reach the free limit?
You can still open the app and build documents, but saving as PDF and emailing wait until the allowance resets at the start of the next month. Voice still works past its limit in a simpler form that needs more careful phrasing. To carry on without waiting, start the Pro trial.
How do I cancel Pro?
Email hello@quoteforte.com from the address you signed up with and it will be cancelled. You keep Pro until the end of the period you've paid for.
Does it connect to Xero?
It doesn't link to your Xero account. It makes a file in Xero's own import format, which you upload in Xero under Sales, Invoices, Import. The Xero guide walks through it.
Make your next invoice by talking
The first ten each month are free, and there's nothing to install.
Make an invoice or quote now, free